The operating system forcare compliance.
See every check that is overdue before your inspector does. Supervisions, spot checks, DBS, training and care plan reviews, for your staff and for the people you support, in one red, amber, green picture, with the evidence ready to export the day it is asked for.
From £49 a month plus VAT. No card needed, and we set the trial up for you.
- CQC in England
- CIW in Wales
- Live PQS scoring
- Audit trail on every record
Built for care, not bent into shape
Three things you get as standard when the software was written for care in the first place, rather than adapted to it afterwards.
It already speaks CQC and CIW
Supervisions, spot checks, DBS, mandatory training and care plan reviews are built in and named the way your regulator names them. There is no blank grid to design first.
The calendar keeps itself
A spreadsheet waits for you to update it. Here you complete the Form and the Check closes, the Evidence is stored and the next due date is set, all in one step.
Evidence, not just a tidy list
Every completed Form is timestamped, attributed and version stamped. When an inspector asks to see your work you export it rather than assemble it.
Know where you stand, every day
Simple enough to run your service from, thorough enough for an inspector.
Checks that keep themselves up to date
Complete a form once and the rest happens on its own. No spreadsheet to update, no date to remember, no cycle missed.
- The check completes and the date is stamped
- The completed form is stored as evidence
- The next due date is calculated for you
- 1You complete a supervision form
- 2The check flips to compliant
- 3Today is stamped as evidence
- 4The next due date is set for you
Red, amber, green, from one carer to the whole company
Status rolls up from every check to the record, the branch and the company, so you always know if you are inspection ready.
- Land on the exact overdue Check in two clicks
- See every branch at a glance
- No hunting through tabs, folders and inboxes
Evidence an inspector can trust, one click away
Every completed form is timestamped, attributed and versioned. When you are asked to show your work, it is already done.
- Author, date and form version on every record
- Export to PDF or CSV in seconds
- A full audit trail behind it
- Completed by
- Jane Owens
- Completed on
- 18 Jul 2026
- Form version
- v2
And everything else you need
Two Registers, kept apart
Your staff sit in the People Register, the people you support sit in the Service User Register. Each has its own Checks, due dates and Evidence, so nothing gets mixed up.
Reminders that do the chasing
A daily digest tells you what is due and what has slipped. Supervisions, reviews and renewals get done on time instead of being found late.
Your own Forms when you need them
Start from the care template library, then build and version your own Forms with the form builder on Pro.
What changes for your service
Less time on admin
No rekeying dates into a spreadsheet and no chasing paper round the office. The compliance calendar keeps itself, so the time goes back into care.
You hear about it early
Reminders and the daily digest do the nagging, so you learn a supervision is due or a DBS is running out while there is still time to do something.
Calm on inspection day
The Evidence is already gathered, timestamped and one click from a report, so the visit is a conversation rather than a scramble.
Up and running in three steps
Add your people and service users
Bring your team and the people you support into two clean registers, or bulk import an existing service you have taken on.
Your checks schedule themselves
Supervisions, appraisals, spot checks, care plan reviews and more are applied and dated automatically.
Stay inspection ready
Complete forms as you go, watch the red, amber, green picture stay green, and export the evidence the moment an inspector asks.
Compared with how most services do it today
A spreadsheet or a wall chart can hold the dates. It cannot chase them, roll them up or prove them.
| How it compares | Spreadsheets and wall charts | Generic workflow tools | Be Care Compliant |
|---|---|---|---|
| Purpose built for CQC and CIW | ✕ | ✕ | ✓ |
| Checks that complete and reschedule themselves | ✕ | Limited | ✓ |
| Red, amber, green rollup from check to company | ✕ | Limited | ✓ |
| Inspector ready evidence, exportable to PDF and CSV | ✕ | ✕ | ✓ |
| Reminders and chasers built in | ✕ | Limited | ✓ |
| Audit trail on every access and change | ✕ | Limited | ✓ |
| Built for special category health data | ✕ | ✕ | ✓ |
| Staff and service users in one place | Limited | Limited | ✓ |
Regulator ready reports, in one click
The Provider Quality System return is built in. Your on time completion rates, the starred PQS measures and the PQS score are worked out for you and ready to export, so you know where you stand before you submit rather than after.
- The PQS measures, scored the way the PQS scores them
- On time rates graded against the regulatory deadline, not just your calendar
- Export to PDF or CSV and hand it straight to your local authority
On time completion rates
Provider Quality System return, last 6 months
| Measure | On time | Score |
|---|---|---|
| ★SupervisionPeople | 91.7% | 7 |
| ★Care plan reviewService Users | 100.0% | 10 |
| ★Mandatory trainingPeople | 96.0% | 7 |
| ★Staff registrationPeople | 100.0% | 10 |
| ★Safeguarding trainingPeople | 88.0% | 7 |
| Spot checkPeople | 83.3% | 5 |
A star marks a PQS measure. Scores band the on time rate the way the PQS scores it, so you know exactly where you stand before you submit.
Be one of the first to run compliance this way
Be Care Compliant is built by people who run real care services, for the managers who live under inspection pressure. Start a free trial and help shape where it goes next.
You are trusting us with the most sensitive records you hold
Staff files and service user records are special category data. Here is exactly how they are handled, in terms you can put in front of your own governance meeting.
Separated in the database
One company can never see another's records. That is enforced by the database itself, not by a filter in the software, so a mistake in a screen cannot leak a record.
An audit trail nobody can edit
Every view, change and download is written to a log that has no way to be altered or deleted, by us or by anyone in your company. That is what makes it evidence.
Held in the United Kingdom
Your database, your files and your backups sit in a London region. Access inside your company is limited by role, so a carer sees their own record and nothing else.
Files that are never public
Completed forms, certificates and photographs are stored privately and handed out only through links that expire after five minutes, with every download recorded.
The detail, including who else is involved and how long we keep things, is in the privacy notice.
£49 or £69 a month, per care service
Two plans, both with a 14 day free trial. Carer logins are free, so you only pay for the people who manage compliance. Prices exclude VAT.
| What is included | Business £49 per month, plus VAT | Pro £69 per month, plus VAT |
|---|---|---|
| People and Service User registers | ✓ | ✓ |
| Recurring checks with red, amber, green status | ✓ | ✓ |
| Holiday and absence tracking | ✓ | ✓ |
| Training records | ✓ | ✓ |
| Company dashboard | ✓ | ✓ |
| Role based access | ✓ | ✓ |
| Bulk import, take on a service | ✓ | ✓ |
| Built in forms stored as inspection evidence | ✓ | ✓ |
| Email reminders and the daily digest | ✓ | ✓ |
| Basic reporting: the compliance register | ✓ | ✓ |
| Complaints management | ✕ | ✓ |
| All reports: PQS return, evidence packs, audit trail, training | ✕ | ✓ |
| SMS reminders | ✕ | ✓ |
| Form builder | ✕ | ✓ |
| Priority support | ✕ | ✓ |
| AI credits included each month | 25 | 50 |
| Branches included | 1 | 2 |
| Users included (carer logins are free) | 4 | 6 |
| Start free trial | Start free trial |
All prices exclude VAT. Carer logins are free and never count towards your included users. A user is someone who signs in to run compliance, and extra users are £5 each per month. Extra branches are £7.50 each per month. AI credits carry over until used, and 100 more cost £10.
Questions, answered
Do all our carers need a paid account?
No. Carers get a free login to see their own Record, however many of them you have. You only pay for the people who manage compliance, so managers, admins and supervisors. Business includes four of those users, Pro includes six, and extra users are £5 each per month.
Is this built for CQC and CIW?
Yes. Be Care Compliant is built for UK care providers regulated by CQC in England and CIW in Wales, and for local authority contract monitoring including the Provider Quality System return.
Do we have to retype everything from our spreadsheets?
No. You can bulk import your existing records, including the dates checks were last completed, so day one shows a true picture rather than a blank grid.
How does the free trial work?
Tell us about your service and we set the 14 day trial up for you and send your logins, usually the same working day. No card is needed and nothing starts billing on its own. We remind you inside the app three days before it ends, and if it does run out your account pauses rather than charging you. Nothing is deleted, and adding a card puts everything back exactly as you left it.
How is our data looked after?
Service user information is treated as the most sensitive data in the platform. Each company is separated from every other, access is limited by role, every view and change is written to an audit trail, and files are served only over short lived secure links.
Walk into your next inspection knowing
Start a free trial, bring your existing records in and see the whole compliance picture in one place, well before anyone asks to see it.